SOME INFORMATION

1) WITS University Accommodation

The Office of Residence Life, on the ground floor of Senate House, is responsible for overseeing all aspects of the University’s residence programme, including accommodation and meals, and the provision of recreational facilities and programmes for the improved academic performance and the holistic development of students within a residential environment.acc

The office is also responsible for limited staff and visitor accommodation, as well as conference information.

CATERING

  • The client must discuss all catering arrangements with the Services Conference Liaison Officer well before the commencement of the booked period. All changes to catering must be discussed directly with the Services Conference Liaison Officer, not with the Office of Residence Life

  • Any other dietary requirements must be discussed with the Services Conference Liaison Officer prior to the conference.

  • No Halaal / Kosher foods are served in any of the dining halls.

  • Any out-of-the-ordinary meals must be fully discussed with the Services Conference Liaison Officer by the Client at least 14 (fourteen) working days prior to the event. If Services is able to provide the requested meal/s these and any additional items, e.g. tablecloths, overlays, glasses, flowers, overtime, transport will be charged for according to the requirement.

  • Meal times are as specified below. Any deviation from these mealtimes must be fully discussed and agreed upon by the Services Conference Liaison Officer at least 10 (ten) working days before the meal.

  • Overtime and transport will be charged for dinners that are requested for beyond the 19:00 closure and overtime will be charged for weekend breakfasts.

MEAL TIMES

Weekdays

Breakfast 06:30 – 08:30
Lunch 11:00 – 14:00
Dinner 17:00 – 19:00

Weekends

Breakfast:
Breakfasts are not normally provided on weekends. If breakfast is required, this must be discussed fully with the Services Conference Liaison Officer. The required breakfast time would be specified and, for the breakfast to be provided, an overtime fee would apply.

Lunch 12:00 – 14:00
Supper 17:00 – 19:00

BREAKFAST
WITH FRUIT JUICE OR DESSERT R 63.00
1 x Fruit Juice or 1 x Cereal or Porridge
1 x Protein and 1 x Egg or 2 x Eggs (Omelette with Cheese)
plus
1 x Starch and 1 x Fruit or 4 x Slices Bread / Toast Spread /Jam/ Peanut Butter/ 1 x Fruit 1 x Small Croissant, Bagel or Muffin/4 x Slices Bread / Toast Spread/Jam/Peanut Butter
Tea / Coffee

LUNCH R 63.00
1 x Fruit Juice 1 x Main Meal: 1 x Protein or 1 x Vegetarian Option
Plus 1 x Starch and 2 x Vegetables or 2 x Salads or 1 x Vegetable and 1 x Salad 4 x Slices Bread / Toast Spread/ Jam/Peanut Butter
Tea / Coffee
SUPPER R 63.00
1 x Fruit Juice or Dessert

1 x Main Meal: 1 x Protein or 1 x Vegetarian Option
Plus 1 x Starch and 2 x Vegetables or 2 x Salads or 1 x Vegetable and 1 x Salad 4 x Slices Bread / Toast Spread/ Jam/Peanut Butter
Tea / Coffee

2) Garden Court Milpark

Garden Court Milpark is perfectly placed close to Johannesburg’s academic precinct including the University of the Witwatersrand and Johannesburg University.
Our weekends offer you the best value for money around. Check out our SunBreaks rates for Fridays and Saturdays on our weekend calendars on every Garden Court hotel page.

It is also located in close proximity to many other attractions and landmarks including the SABC, Milpark Hospital and Johannesburg’s newly rejuvenated city centre. For trend seekers, the fashionable 44 Stanley Lifestyle Centre with its boutiques, patisseries and cafes will be a sure attraction.

millparkAmenities
The beautifully refurbished Garden Court Milpark Hotel with its contemporary, bright décor, and comfort throughout, warmly welcomes business and leisure guests, ensuring they feel instantly at home.

The ambiance of homeliness extends to each spacious room, which offers an en-suite with shower-bath combination as well as direct-dial telephone with voice mail and wakeup call facilities, computer modem point, wireless internet connectivity, television with enhanced DSTV channels, individually controlled air conditioning, hairdryer, bathroom amenities and tea and coffee making facilities. There is also a room for physically challenged guests.

If you will be there for business reasons you will always be in touch with wireless internet in the hotel’s public areas, and you will be able to conduct business as usual with our self-service workstations and copy/fax facilities. If you need to have a meeting, Garden Court Milpark has two meeting rooms that can accommodate up to 12 people each.

ROOMS
1 King Bed Non Smoking 38
1 King Bed Smoking 8
Wheelchair Accessible Room with Bath 1
1 Single Bed Non Smoking 24
1 Single Bed Smoking 16
2 Double Beds Smoking 60
2 Double Beds Non Smoking 60
1 Double Superior Non Smoking 8
King Superior 37
Total Rooms 252

Hotel accommodation can be booked along with your conference booking

Accommodation will be booked for you at the hotel. You will be invoiced for your accommodation by the hotel. Please pay them directly.

Rooms have been reserved, for the duration of the conference, at special rates Garden Court Milpark and Wits University Student Accommodation, in close proximity to the congress centre.

1.3 Hotels and Guesthouses
Accommodation is also available for delegates with their own transport at the following places. Booking should be made directly with these establishments.

Hampton Court (Rates are the same as Twickenham, same owner)
Contact Person: Tina Stucke
Twickenham Guesthouse
Contact Person: Linda Vink

Rates: R450- single room per night (includes breakfast)

Plumpudding Guesthouse
Contact Person: Talita Freed
Rates: R450- single room per night (includes breakfast); R590- double room per night (includes breakfast)

Parktonian All-Suite Hotel
Contact Person: Beatrice Fatyela

Rates: R990- single room per night (includes breakfast)

A Room with a View
Contact Person: Lise Wallis

Rates: R700-R1100 single room per night (includes breakfast)
R1000-R1600 double per night (includes breakfast)

Tower Lodge (Rates are the same as Twickenham, same owner)
Contact Person: Linda Vink
Auckland Park Lodge (Rates are the same as Twickenham, same owner)
Contact Person: Tina Stucke

Airport Transport
Complementary coach trips will be offered from OR Tambo International Airport. The coaches will depart from Terminal 2 (international departures) every 4 hours On the 8th  times to be announced.

Should you prefer to have a separate shuttle the cost will be as follows:
Base rate of R340, which includes the first person & R55 per person thereafter.
AFTER HOURS 1: R55.00 if the transfer is before 6am or after 8pm.
AFTER HOURS 2: R110 is added if the transfer is between 22:15 & 04:15

Getting to Joburg – International Flights

There are daily flights to Johannesburg from all over the world, both overnight and daytime.

The shortest time and estimated cost in round figures to travel all the way to Johannesburg is as follows.

€pe – 9 hours $900
America East Coast – 20 hours $1500
America West coast – 22 hours $1500
Australia West Coast – 13 hours $1400
South America East coast – 9 hours $1400
India – 15 hours – $1000
North Africa 10 hours – $900

Early booking is a good idea to get the best prices!

Passport & Visa Requirements

VISA LETTERS WILL ONLY BE ISSUED ONCE YOU HAVE REGISTERED AND PAID.
There is a box to click on the registration form to request such a letter.

Ensure you have a passport valid for at least 30 days beyond your date of departure from South Africa. The CAG23 LOC will not be responsible in case your visa application is rejected.
However, we are happy to provide letters of invitation to the event to justify your visit.

South Africa

South Africa is the place where people come together – for business and pleasure.

Highly developed IT and tele-communications infrastructures keep South Africa in touch with the world.

It is also the most accessible country in Sub-Saharan Africa with a transport infrastructure that includes three international airports – Durban, Cape Town and Johannesburg, seven major ports, as well as the continent’s most advanced road and rail networks. This makes the country the logical gateway into Southern Africa for trade and tourism.

South Africa is a land of extraordinary contrasts – an exotic destination famed for its natural heritage – beaches, forests, deserts, mountains and everything in between. From the Wild Coast to the Knysna Forests, from the Namaqualand desert to Table Mountain, the Cango Caves to the Kruger Park, and just beyond our borders the Victoria Falls, Lake Kariba, the Namib desert and the Okavango swamps.


General Information

Position, size and provinces
The Republic of South Africa is situated at the tip of the African continent. It covers an area of 1,27,200sq km – approximately one eighth the size of the United States of America and nearly five times the size of the United Kingdom.
South Africa is divided into nine provinces, namely: Gauteng, Northern Transvaal, North-West, Mpumalanga, Orange Free State, KwaZulu-Natal, Eastern Cape, Northern Cape and Western Cape.
Major Cities and Towns
Johannesburg is the financial, industrial and cultural centre of South Africa. Cape Town and Durban are widely considered the entertainment capitals of South Africa – they are often referred to as ‘holiday playgrounds’. Pietermaritzburg, Grahamstown, Graaff-Reinet, Port Elizabeth, Kimberley and Stellenbosch are particularly noteworthy from a historical and cultural point of view.
Climate
In general, a perennially sunny climate makes it a pleasure to visit South Africa all year round. Midwinter occurs in June and July and midsummer in December and January. The climate ranges from Mediterranean in the Cape Peninsula to subtropical on the KwaZulu-Natal coast and in the North-Eastern Transvaal, while temperate conditions prevail inland.
Access
The national carrier, South African Airways, together with many international air and shipping lines link South Africa with the rest of the world.
International Airports
South Africa has three international airports: Johannesburg International Airport, Durban International Airport and Cape Town International Airport.

Facilities for the Disabled
South African Airways provides passenger aid units at all major airports while many hotels offer facilities for the disabled. Wheelchairs and other aids can be hired in most cities.


Communication Services

A direct dialling service connects all centres. The international telephone service links South Africa with countries around the world. Three GSM cellular networks cater for the widespread use of cellular phones, which are available for hire on arrival at major airports.
Medical Services
South Africa does not have a national health scheme. The patient is individually responsible for settling accounts for medical treatment and hospitalisation. Travel insurance covering accidents, illness or hospitalisation during your stay is strongly recommended. Doctors are listed under ‘Medical Practitioners’ in local telephone directories.
Electricity
City power systems are 220/230 volts AC. Adapters for electric shavers and hair dryers are available locally.
Radio and Television
The South African Broadcasting Corporation (SABC) broadcasts 22 radio programme services in 11 languages, and three television services in seven languages (including English). Programmes include news, actuality, interviews, sport, documentaries and movies. The M-Net cable and Digital Satellite Television (DSTV) networks broadcast mainly in English and focus on entertainment, international news (CNN, BBC) and sport.
Newspapers and Magazines
Hundreds of periodicals and journals are published in South Africa. Daily newspapers are published in all major cities.
Currency
The South African currency unit is the Rand, denoted by the symbol R. R1 = 100 cents. Most businesses, tour operators, airlines and hotels accept international credit cards, including Visa, MasterCard, American Express and Diners Club cards. Travellers cheques in all major currencies can be exchanged in all banks. Many hotels, stores, restaurants etc. accept travellers cheques.
VAT (Value Added Tax)
Value Added Tax, currently at 14%, is included in the marked/quoted price of most goods and services. International tourists may claim refunds of VAT paid on goods that they take out of South Africa. Information leaflets on VAT Refund procedures are available from VAT Refund Administration offices at Johannesburg International Airport, Durban International Airport and Cape Town International Airport.
Tipping/Gratuities
A 10% assessment usually applies, depending on the standard of service provided. Restaurants do not include the tip in the bill. The suggested tip for porters is between R1.00 and R2.00 per piece of luggage. The currency exchange rate is in your favour! In addition to shopping bargains, an upmarket hotel will generally cost you less than the tariff charged by similar establishments elsewhere. The same applies for fine cuisine and wine, entertainment and transport.
Time Differences
Throughout the year, Standard Time in South Africa is two hours ahead of Greenwich Mean Time, one hour ahead of Central €pean Winter Time, and seven hours ahead of Eastern Standard Winter Time, USA.
What to pack
Dress is generally casual, especially at holiday resorts and game reserves. Beachwear, however, is not acceptable in restaurants. During winter, warm clothing is necessary, although daytime temperatures are generally mild. Don’t forget to pack your camera and binoculars for game viewing.
Drinking water
Tap water is purified and safe to drink.
Entry and Accessibility Requirements
As for all international travel, visitors to South Africa must be in possession of a valid passport. Travellers from certain countries also require visas.

 

YELLOW FEVER POLICY FOR THE REPUBLIC OF SOUTH AFRICA
YELLOW FEVER WARNING

When planning your next holiday please make sure that you have read all the health entry requirements for your intended destination to avoid disappointment. Due to the high incidents of yellow fever and other infectious horrors, the Department of Home Affairs (DHA) has embarked on a strict programme to control the importation of these diseases. Warnings have been issued to all border official and foreign affairs missions to enforce stricter control.

According to International Health Regulations, a valid yellow fever certificate is required for all passengers, over one year of age, arriving in or from a yellow fever infected area. The following actions can be taken against passengers arriving in South Africa from a yellow fever infected area without a valid yellow fever vaccination certificate:

  • Refused entry
  • Quarantined until their certificate becomes valid, or for a period of not more than six days
  • Those with an exemption certificate due to medical reasons may be allowed entry and required to report any fever or other symptoms to the health authorities and be placed under surveillance.

Infected Areas

It is always advisable to ensure that your yellow fever vaccination certificate is up to date and valid before traveling to or from any of these countries:

Angola, Argentina, Benin,Bolivia, Brazil, Burkina Faso,Burundi, Cameroon Central African Rep.,Chad, Colombia, Congo,Cote d’Ivoire, Dem. Rep. of Congo, Ecuador,Equatorial, Guinea, Ethiopia, French Guyana ,Gabon, Gambia, Ghana, Guinea, Guinea Bissau, Guyana,Kenya, Liberia, Mali,Mauritania, Niger, Nigeria,Panama, Paraguay, Peru ,Rwanda, Sao Tome & Principe, Senegal, Sierra Leone, Somalia, Sudan,Suriname, Togo, Trinidad and Tobago, Uganda, Unt. republic of Tanzania, Venezuela.
Current Exchange rates
As on 13 May 2010

Rand/$ 7.51
Rand/£ 11.09
Rand/€ 9.44